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How You Can Increase Your Productivity By 25%

Kirjoitettu 29.01.17
Esseen kirjoittaja: Jon-Erik Talvio
Kirjapisteet: 3
Kirja: Eat That Frog
Kirjan kirjoittaja: Brian Tracy
Kategoriat: 1. Oppiminen

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Source: https://www.linkedin.com/pulse/how-you-can-increase-your-productivity-25-jon-erik-talvio?trk=prof-post

If you’re reading this, I assume you’re having issues to get things done. Well, luckily I have some tools for ya!

The main problem

The main problem usually for people is the loss of focus. You start writing an school essay or maybe an news article, but you find yourself browsing Facebook, Twitter or something similar. Don’t worry, you’re not alone! This is all because we, human beings, are really curious animals. It is in the nature of us to be curious of what that successful neighbor had for lunch and so on. We are also curious of what did Kim Kardashian wear today! This is also the reason why nowadays all the news articles seems like ’clickbait’. ”7 Signs You’re A Creative Person.”, makes you want to click that, doesn’t it? Also the title of this article is a clickbait, it has to be interesting so your curiosity makes you to open it.

The second problem is that you do all the easy and not so important tasks first. The mindset here is that ”I’ll just do these easy ones first so I’ll have time more for the big ones!”. This is how you ”waste” your week for the easy ones and at the end of the week you feel frustrated, because you didn’t get the big one or big ones done.

Luckily we live in a world of information and we have technology to help us here! Here are few steps to boost your productivity in everyday life!

Step 1 – Goals

Let’s assume you want to boost your productivity at work. First thing we want to do now is make a list of things you have to do, what you want to achieve.

WRITE DOWN EVERYTHING!

Now you have a probably a huge list of things to do and achieve, if you don’t then you need to keep thinking more things on your list at work! Longer the list is, better it is to start working on it! Now I want you to go through all your goals, all one by one and ask this question on every goal or thing you want to achieve: Can I achieve this in one week? If the answer is no, then write that goal on a new piece of paper and break the goal down into so small pieces, that you get to the point, where you can do the task within a week. For example: I want to make 3 deals by the end of July => I will make 20 calls per week for new leads. Or something similar.

What is a good goal?

I tend to use a S.M.A.R.T. Framework on my goal setting. Please have a visual guidance on making your goals Smart:

Ok, now you have list of SMART goals and we are ready to start planning!

Step 2 – Planning

The importance of getting things done is to prioritize the tasks you’re on. For example watching Breaking Bad Season 3 is not as important than sending an offer for your client. From the Brian Tracy’s book ’Eat that frog!’ I found out ABCDE-method of prioritizing. A is a task that, if you do not get done, then you have failed humanity and everything else too! E is something like, if you really have this much time, then do this – like the Breaking Bad Season 3.

Now go through all the weekly goals you’ve set and prioritize them with the ABCDE-method. The adults who write their goals down tend to accomplish five to ten times more than the adults who don’t write their goals down. Once you’ve done that, I want you to open up your calendar!

Now let’s schedule the next week with the goals we just had prioritized and written on the paper. Write into your calendar the steps to achieve the goals you just wrote down. It can be ”Call to Customer X” or something like ”Write a draft of marketing email”. I bet you had quite full calendar anyway, remember, prioritization. Start from the A’s. If possible but all the A-goal tasks already to the Monday or first things in the morning! This is how we are going to eat that frog!

Why we do all the A’s first? This is because of Pareto Principle

The  Pareto principle (also known as the 80/20 rule, the  law of the vital few, or the  principle of factor sparsity) states that, for many events, roughly 80% of the effects come from 20% of the causes.

So basically, we want to do the really important 20% first. Also another thing is that when you have done the hard ones, the rest of the tasks are easy and you do them in no time!

Step 3 – Mental and physical health

As you and me and we all are human beings, we are not built to deal 24/7 stress. Remember to treat your body right, give it enough sleep and nutrients. If you forget to eat whole day, you’re not productive. If you don’t sleep enough, you probably are not productive. Find your best time to be productive – for someone it is at the morning, for someone in the evening.

I can’t stress this enough, but remember, we live here only once. Your productivity will decrease every hour you work. Try to keep your days maximum of 8 hours. I know.. This isn’t always possible, but at least try to keep it as a guideline for yourself! You are not very productive anymore after 8 hours.

Last but not least, stay positive! Positive thinking empowers you and gets you up from the bed. Up to 95% of our emotions results from the way we think ourselves. Try to stay positive, even if you’re not hitting the targets all day everyday. Sometimes it is just not your reason, but it is result of someone else not doing their job in time.

Tools to get even more productive and eliminate distractions

As I said, one of the biggest distraction is the social media, especially if you’re working on the computer. It is so easy to open a new tab and go to Facebook, or even keep it open at the top. Here are couple of tools to help you be more productive.

Great tools for Google Chrome browser:

  1. Momentum – To-Do list + Motivational Quotes
  2. StayFocusd – Eliminate Social Media Distractions + Other medias

Best Self Journal – A powerful yet simple daily planner to help you optimize your day, tackle your goals, and be happier.

Blinkist – 1,500+ best-selling nonfiction books, transformed into powerful shorts you can read or listen to in just 15 minutes. Keep on learning and improving yourself!

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